CV send-out (submission)
A CV send-out, or submission, is the moment an agency formally presents a candidate to a client for a specific role, with the candidate's agreement. It creates the introduction that the agency's fee depends on, so what was sent, when, to whom and on what terms should always be on record.
A good submission is more than a CV. It carries a short case for the candidate against the brief: why they fit, what they are looking for, salary expectations, notice period and anything the client should know before interviewing. Many agencies reformat the CV onto their own branded template and remove contact details so the client comes back through the agency rather than going direct.
The candidate must know. Sending a CV without the candidate's agreement is poor practice and, under the Conduct Regulations, an agency should not introduce a work-seeker to a hirer without checking they are willing. It is also how a candidate learns from their own employer that their CV is in circulation, which ends the relationship with the agency on the spot.
Submissions are also the most useful number on a desk. Send-outs per week, and the ratios from send-out to interview and interview to offer, tell a manager more about a consultant's month than calls made. A consultant sending twelve CVs for one interview has a qualification problem, not an effort problem.
Timing matters as much as content. A submission sent on the day of a good screening call, while the candidate is keen and before they have interviewed elsewhere, beats a stronger CV sent a week later. The follow-up matters too: a call to the hiring manager a day or two after sending, asking what they thought, turns a CV in an inbox into a decision and tells the consultant early if the brief has shifted.
Where it goes wrong: the same candidate sent to the same client by two consultants; a CV sent before terms of business are in place; a submission sent from a personal inbox so nobody else can see it happened; and no chase, so the CV sits unread for a week while the candidate accepts another offer.
How Vayora handles it
Submitting a candidate records the client, role, recipient contact and rate, writes an activity event onto the candidate, client and contact timelines, and emails the client contact that a candidate is ready to review. Vayora refuses a duplicate submission to the same client while an earlier one is live, and refuses one to a company the candidate has asked not to be sent to. If the client has no agreed terms, the submit window says so and offers to send them for signature. Kit can draft the covering commentary from facts already on the record for you to approve, the candidate brief PDF attaches by default, and read receipts show who has opened the submission in the portal.
ShortlistsThe longer answer: What is a spec CV, and does speculative outreach still work?