One system. Kit inside all of it.
CRM, ATS, sourcing, inbox and BD in one system. Not modules bolted together, and not an AI bolted on: Kit reads the work as it happens in every capability and drafts what follows. You approve; nothing sends without you.
Sourcing & matching
Describe who you need in plain words and everyone your desk has ever spoken to is ranked against the brief: CVs, notes, call transcripts and replies, not just job titles. Role-family and location guards keep the shortlist honest, and every result carries its confidence.
Kit in this
Scores every new role against your whole database the moment it opens
Answers time questions your CRM never could - who left a company after January, who joined within 90 days of a funding round
Scores any list against criteria in your own words, evidence quoted per person, filling in as you browse
Drafts the outreach to the shortlist in your voice
3 worth a look, ranked with Kit’s reasoning
612 scanned
Nadia Hussain
Payroll Manager · Leeds
Runs a 900-person payroll at a PE-backed group. Told you £52k on a call in March.
Three-month notice - worth confirming before you pitch a start date.
Daniel Okoro
Senior Payroll Analyst · Wakefield
One title off a manager role, and already commutes into Leeds.
No end-to-end ownership yet - Kit ranks it as a stretch, not a match.
Grace Bennett
Payroll Manager · Bradford
Managed a team of six. Last spoke in August and was open then.
£58k on file, above the brief - check the number still holds.
Every match shows its evidence and its gaps. Challenge any of it.
Pipeline & scheduling
Fully customisable pipelines, interview scorecards you fill in the lift, and scheduling against real availability. Drag a candidate a stage and the admin that follows is already queued.
Kit in this
Grades every applicant against the role's own criteria the moment they apply - each verdict quoting the CV line it came from
Keeps applicants out of your candidate book until you approve them in, so the noise never touches your data
Queues the follow-ups when a card moves stage
Books interviews against real availability - offering the times that keep your day in solid blocks - and chases quiet feedback on day three
Drafts kind regrets for the rest of the shortlist when someone lands, saved as that role's own templates
Shortlist3
Jess Barnes
87CV sent · day 3
Kit chasing feedbackTunde Adesina
84Available now · £52k
Amara Osei
92£58k agreed · fee 15%
Interview1
Lena Kovacs
89Screen Thu 10:00
Scorecard readyOffer1
Priya Nair
91Offer out · £56k
Terms attachedPlaced1
Amara Osei placed. Kit has already queued the rest:
the £8,700 fee invoice, drafted from your signed terms, and regret emails for the three other shortlisted candidates, ready for you to edit and send.
Inbox & CRM
Candidate and client threads in one inbox, classified by intent, with the full record beside every conversation. Companies, contacts and commercial terms live on the client record and feed everything downstream.
Kit in this
Opens your day with a morning brief - what to start with and why, from your desk's real numbers
Reads every reply and sorts it by intent before you open it
Distils everything on record about a person - their own replies included - into a brief where every line shows its receipt
Drafts the response in your voice, sequence paused until you say
Catches the attachment you mentioned but forgot before the send goes
Files notes and updates the record from your calls - say it once
Kit’s read
Beth is genuinely interested and wants an intro call this week. Draft reply ready, sequence paused.
BD & spec-out
One strong candidate, specced to every company that should want them, with buying signals on every prospect. BD happens every week, not when there is finally time.
Kit in this
Matches the candidate to the right doors and drafts every intro
Reads every open deal from replies - never opens - and tells you which to push, watch or park this morning
Sends a blinded teaser, never the CV, until terms are agreed
Tracks which intros landed, so the next one goes to a door that opens
Spec-out · Maya Adeyemi
Management Accountant · available in 2 weeks
Halden Group
3 live finance roles this quarter
Northway & Co
Raised a Series B in May
Bridgefield
New finance director this quarter
All 14 drafted in your voice. Review before anything sends.
The moment a company you watch starts hiring
You tell Vayora which companies matter to your desk. It watches their postings, scores each new role against what you actually place, and only interrupts you when there is one worth a call - with the roles ranked, the right contact surfaced, and the intro already drafted. A company that posts nothing you fill produces nothing, which is the point.
Kit in this
Scores every new posting against your desk before deciding it is worth your attention
Surfaces the contact to call and why - who you placed into their team, and when you last spoke
Drafts the intro in your house voice, ready to send or edit
Learns from what you pursue and what you wave away, so the feed sharpens to your desk
Halden & Co
Nothing on your desk
Bracken Rail
Nothing on your desk
Northgate Search
Nothing on your desk
Meridian Group
Posted todayPayroll Manager
92 fitFinance Business Partner
84 fitSarah Whitfield · Head of Finance
You placed two into her team last year. Intro drafted in your voice, ready to send.
Three companies were quiet, so they stayed quiet. A signal has to be a role you actually fill.
Notes that write themselves
Kit joins your calls, takes the note, files it on the right record and turns what you said into profile updates, tasks and interviews. Forty minutes of conversation becomes a minute of approvals.
Kit in this
Captures the call and files the note where it belongs
Extracts salary, notice, availability into the profile - one tap to apply
Queues the follow-ups your own words implied
Great call. She’s on 4 weeks' notice, wants £52k and up, keen on the Meridian role. Send her CV to David tomorrow and book the screening call Thursday.
Kit read the note: 4 updates drafted
Send CV to David, tomorrow 9am
Screening call, Thursday
Sarah Chen
Candidate record
- Notice period
- Not set4 weeks
- Salary expectation
- Not set£52,000+
- Interested in
- Meridian role
Updated by Kit, from your note
Apply or undo in one tap. Nothing sends without you.
One house voice, whoever is writing
Everything your clients and candidates read should sound like one agency rather than like whichever consultant wrote it that morning. Kit derives your house style from your own past work and holds every outward-facing draft to it - candidate briefs, adverts, spec CVs, interview briefs and outreach - so consistency stops depending on who is at the desk, and a new starter is writing to your standard in their first week instead of their first year.
Kit in this
Derives the style from your own past write-ups, so it is your standard rather than a template someone had to write
Holds every consultant to the same voice on the five surfaces a client or candidate actually reads
Gets a new starter up to speed without months of drafts coming back marked up - the standard is in the draft they start from
Readable text, not weights: open it, disagree with a line, edit it, and the next draft follows
Describes your style rather than quoting it, so one client's write-up never surfaces inside another client's pitch
Your standard, as text anyone can read
Open on the commercial context, never the candidate's name
Salary always as a range, always with the basis
Never “passionate”, “dynamic” or “culture fit”
Disagree with a line? Change it. Every consultant’s next draft follows.
Priya’s first candidate brief
Meridian are replacing a leaver who held the payroll book for nine years, so the risk is continuity rather than headcount. £52,000 – £58,000 base, reviewed at twelve months.
Reads like the desk. Nobody had to mark it up first.
Autonomy you grant, not assume
The question every agency owner asks about AI on their database is not what it can do, it is what it might do without being asked. So every action Kit can take sits in one of four lanes, and you set them: act and tell you after, queue it for one tap, ask before anything moves, or off entirely.
Kit in this
Starts in review and earns the right to act by being right, per action, on your desk
Anything client-facing or destructive is capped however trusted it becomes - rejecting an applicant never graduates
A weak call never rides a trusted lane: low confidence drops back to asking
Every automatic action lands on the record, and one tap undoes it
Files the note from your call
Updates a notice period it heard
Sends an intro to your client
Rejects an applicant
Shortlisting just graduated
You kept thirty-four of Kit’s last shortlists. It moves from Reviews to Acts on this desk. Rejecting stays where it is, whatever it earns.
The numbers you actually run on
Placements, activity, pipeline health and conversion by stage, per consultant and per desk. Built from the same records Kit keeps current as you work, so the report is not a second job of remembering to log what you already did.
Kit in this
Keeps the records the numbers are drawn from current, from your calls and replies
Turns your own placements and conversations into a salary guide - what candidates asked, what your desk placed at, by quarter and role
Drafts the client progress report from the search's real numbers - you edit, you send
Surfaces the stage where a desk is actually losing candidates, not just the totals
Built from the work, not from logging it
Every number here comes off records Kit keeps current as you work, so the report is not a separate exercise in remembering.
The contract desk, run all the way to paid
Perm places and moves on. Contract keeps earning, as long as the admin behind it holds. Vayora runs the whole contract-to-cash spine: an approved timesheet becomes the self-bill to the contractor's Ltd and the invoice to your client, the margin books itself, and nothing rots in a spreadsheet. It is the one part of the desk an AI-native rival cannot bolt on later.
Kit in this
Turns an approved timesheet into the self-bill and the client invoice, from your signed rates
Books the margin on every placement as it happens - pay, bill and gross profit, per contractor and per desk
Chases the timesheet that has not landed, and flags the invoice that has gone past due
Pushes it all to Xero, so your accountant is looking at the same numbers you are
Rachel Okafor · 5 days
Meridian Group · timesheet approved
Kit raised the self-bill to Okafor Ltd and the client invoice from your signed rates.
Self-bill · Okafor Ltd
£2,800
Client invoice · VYR-1042
£3,500
Margin booked
£700 · 20%
Timesheet to paid, and the margin booked. No chasing, no spreadsheet.
See every capability on your own roles.
Also in the box
Smaller than the capabilities above, and each one a thing agencies otherwise buy separately or do by hand.
Client packs
One drop after a briefing returns the advert, the approach email and the InMail, drafted from the brief. It replaces the two to three hours a consultant spends writing them from scratch. Nothing sends: every artefact arrives as a draft you edit.
Shortlists clients respond to
Present candidates in a portal carrying your name and logo. Clients decide in one click from the email, with no login, and the feedback lands on the record.
E-signature
Terms of business and self-billing agreements signed through an emailed link rather than a separate tool. The signature is recorded, the executed copy and certificate are generated, and both parties are emailed.
Talent pools
Tag, note and search the people you want to keep warm, then re-engage a pool when a role fits it.
Rediscovery
Surfaces people you already know who now fit: the applicant you interviewed two years ago whose title has since changed into the one you are hiring for.
Referrals
An employee referral programme with submission, tracking and a leaderboard, including a public route so a referred candidate does not need an account.
Commission statements
Answers what did I earn this month from placement fees and invoice margins already recorded, as a deterministic aggregation that always matches the underlying records.